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How to Share Uploads in Canva with Team

Stuck designing alone? Feeling frustrated that your team isn’t on the same page? Struggling to keep your brand consistent across projects? You’re not alone.



As a designer, nothing is more frustrating than lack of alignment across your team. The good news is that Canva makes it easy to collaborate with your team and maintain brand continuity through its seamless file sharing capabilities.

In this article, you will learn how to share uploads in Canva with team, including:

  • What are uploads and how to upload them to Canva
  • How to create a team and invite members to join
  • How to share uploads with your team using folders
  • How to manage your team’s access and permissions to your uploads
  • How to use your team’s uploads in your designs

What are Uploads and How to Upload Them to Canva

Uploads are any files that you upload to Canva from your computer or device, such as images, videos, logos, fonts, audio, etc. You can use your uploads in your designs, or share them with your team members for them to use.

To upload a file to Canva, follow these steps:

  1. Log in to your Canva account and open a new or existing design.
  2. Click on the Uploads tab on the left side panel.
  3. Click on the Upload media button and select the file you want to upload from your device or cloud storage. You can also drag and drop the file to the upload area.
  4. Wait for the file to upload and appear in your uploads library. You can also see the upload progress and status on the bottom right corner of the screen.
  5. Once the file is uploaded, you can use it in your design by dragging and dropping it to the canvas or clicking on it.

How to Create a Team and Invite Members to Join

To share your uploads with your team, you need to create a team and invite your team members to join. A team is a group of Canva users who can collaborate on projects and access shared resources. You can create multiple teams for different purposes, such as work, school, family, etc.

To create a team and invite members to join, follow these steps:

  1. Log in to your Canva account and click on the Team tab on the top navigation bar.
  2. Click on the Create a new team button and enter a name for your team.
  3. Click on the Invite members button and enter the email addresses of the people you want to invite to your team. You can also copy and paste the invitation link and share it with your team members via other channels, such as social media, messaging apps, etc.
  4. Click on the Send invites button and wait for your team members to accept the invitation and join your team. You can also see the status of your invitations on the Team tab.

How to Share Uploads with Your Team Using Folders

One of the easiest ways to share your uploads with your team is to use folders. Folders are a way to organize your uploads and make them accessible to your team members. You can create folders for different categories, such as logos, icons, photos, etc.





To share uploads with your team using folders, follow these steps:

  1. Log in to your Canva account and click on the Uploads tab on the left side panel.
  2. Click on the New folder button and enter a name for your folder.
  3. Click on the Create button and open your folder.
  4. Drag and drop the uploads you want to share with your team to your folder. You can also select multiple uploads and click on the Move to folder button and choose your folder.
  5. Click on the Share button on the top right corner of the folder and select the Share with team option.
  6. Choose the team you want to share the folder with and click on the Share button. You can also adjust the access and permissions of your team members to the folder, such as view only, edit, or remove.

How to Manage Your Team’s Access and Permissions to Your Uploads

As the owner or admin of your team, you can manage your team’s access and permissions to your uploads. You can decide who can view, edit, or remove your uploads, as well as who can upload new files to your team’s library.

To manage your team’s access and permissions to your uploads, follow these steps:

  1. Log in to your Canva account and click on the Team tab on the top navigation bar.
  2. Click on the Team settings button and select the Brand kit option.
  3. Click on the Uploads tab and see the list of your team’s uploads and folders.
  4. Click on the More button (three dots) next to the upload or folder you want to manage and select the Manage access option.
  5. Choose the access and permissions you want to grant or revoke for your team members and click on the Save button.

How to Use Your Team’s Uploads in Your Designs

Once you have shared your uploads with your team, you and your team members can use them in your designs. You can access your team’s uploads from the Uploads tab on the left side panel, under the Shared with you section. You can also search for your team’s uploads by typing the name of the upload, folder, or team in the search bar.

To use your team’s uploads in your designs, follow these steps:

  1. Log in to your Canva account and open a new or existing design.
  2. Click on the Uploads tab on the left side panel and find the upload you want to use from the Shared with you section.
  3. Drag and drop the upload to the canvas or click on it to use it in your design. You can also edit the upload, such as resize, crop, rotate, filter, etc.
  4. Save and share your design with your team or other audiences.

Conclusion

Sharing uploads in Canva with team is a great way to collaborate on your projects and enhance your designs. You can upload your own files to Canva, create a team and invite members to join, share uploads with your team using folders, manage your team’s access and permissions to your uploads, and use your team’s uploads in your designs. By following these steps, you can make the most of Canva’s team sharing feature and create amazing designs with your team.

FAQs

How to delete an upload or folder from Canva?

To delete an upload or folder from Canva, follow these steps:

  • Log in to your Canva account and click on the Uploads tab on the left side panel.
  • Find the upload or folder you want to delete and click on the More button (three dots) next to it.
  • Select the Delete option and confirm your action.

Note: Deleting an upload or folder will remove it from your uploads library and any designs that use it. It will also remove it from your team’s library if you have shared it with your team.

How to rename an upload or folder in Canva?

To rename an upload or folder in Canva, follow these steps:

  • Log in to your Canva account and click on the Uploads tab on the left side panel.
  • Find the upload or folder you want to rename and click on the More button (three dots) next to it.
  • Select the Rename option and enter a new name for your upload or folder.

How to download an upload or folder from Canva?

To download an upload or folder from Canva, follow these steps:



  • Log in to your Canva account and click on the Uploads tab on the left side panel.
  • Find the upload or folder you want to download and click on the More button (three dots) next to it.
  • Select the Download option and choose the file format and quality you want to download.
  • Save the file to your device or cloud storage.
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Last modified: February 2, 2024

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